Values and norms

Even if an organisation complies with applicable laws and regulations, the use of digital technologies can still cause harm. That is why it is important to reflect on the values and norms surrounding the deployment and use of these technologies.

Values and norms give meaning to what acting with integrity entails and help organisations make well-considered decisions. An organisation’s values and norms are described in its code of conduct and often also appear in an organisation’s vision and mission documents. This code guides an organisation’s culture and sets out how employees should behave. Updating the code of conduct can help employees make decisions with integrity in their use of digital technologies.

Digital technologies may appear to be objective and seem to produce neutral results effectively and efficiently. However, this is not always the case. AI applications are able to present information in a convincing way, even when that information is factually incorrect or unreliable. This creates a false sense of security. 

Certain values are prioritised during the development of digital technologies, which can lead to blind spots. These blind spots can have negative consequences. Digital technologies with AI applications can unintentionally reinforce bias, with undesirable outcomes such as exclusion and discrimination.

Bias can be present in the design of digital technologies, in the data collected, processed or used by digital systems, and in the output of those systems. Bias is caused by incorrect assumptions in the datasets used, or by incorrect assumptions made by users of the digital technologies or by the software developer. There can be negative consequences if employees are unaware of this bias and it is not corrected. It is impossible to work entirely without bias, which is why it is important to be aware of the risks when using digital technologies.

It is important to remain alert to whether the outcomes of digital technologies are still in line with the organisation’s values. As many routine processes are automated, errors, biases or unintended effects (e.g. in self-learning algorithms) may go unnoticed and be repeated. This can be addressed by incorporating sufficient human oversight into work processes. A human perspective also helps preserve nuance and context, which is particularly important when work processes directly affect people.

Tips

  • Include the use of digital technologies with integrity in the code of conduct. For example, describe in the code whether and how employees should use AI applications, including generative AI chatbots such as ChatGPT.
  • In accountability processes, be transparent about the use of digital technologies and how they operate.[1]
  • Restrict AI use in cases where human review is desirable, given the societal impact of using AI.
  • [1] It is currently not mandatory to disclose your algorithms, but this will be required for governmental organisations in the near future. For additional information, see: https://algoritmes.overheid.nl/nl/footer/over